Image Preparation and
Competition Entry Guidelines

Eligibility: You must be a member of the PPCF in good standing to submit an entry.

Maximum Entries Allowed: You may submit up to 4 entries (that includes 1 album)

Case Fees: Member Benefit, there is no case fee

Categories: You must specify the category in which each image competes.

Awards are presented in the following categories:
Wedding/Social Function
Artist (Electronic Image/Art Tech)
Event Album
Non-event album

Image Registration Information: (using the online form)

Category: The category of competition for each image should be specified from the list above.

File Names: The file name should be the Image Title with no spaces or symbols (file name example: maryslittlelamb). However the actual title of the image should be typed out normally (title example: Mary’s Little Lamb)

File Preparation:
Basically, the Competition Area (grey rectangle in the templates below) is 8″×10″ at a resolution of 125dpi, and then that 8×10 is placed centered on a 10″×10″ black mat (i.e. letterboxed), and saved as a jpg at quality level 12.

First prepare your entry as an 8×10 (matted or full bleed), then add the black letterbox area as the final step. The IMAGE itself (green area) may be any size and placed anywhere in the Competition Area (if matted). If your entry is already on a black background mat, add a thin 2 pixel off-white stroke to differentiate your original “8×10” from the 10×10 background. Vertical images have the same requirements, just rotated 90°.

The final submitted entry must be a vertical or horizontal rectangle (represented by the grey “competition area” in the templates below) and letterboxed to make a square. If you have questions or are unsure, please contact Ed, the Digital Image Competition Chair, for clarification. Incorrectly formatted entries will be disqualified and rejected from the Competition.

( horizontal, rotate 90° for vertical ) 

For Electronic Art/Art Tech category: The scoring in this category is more than judging just the final image. Ultimately the primary difference will be the additional value or bias given to ability, technique and the quality of the process to achieve the final result. Guide prints are required, and are an excellent tool for the juror to use while analyzing how the image was created and how well the work was done. This enables the juror to understand where an image started and the ability required to bring it to fruition.

( Electronic Art / Art Tech )

Album Preparation: Albums must also be registered online, you must create a title page image for online registration.

Create a file folder of your page-spread album files numbered in the correct sequence and compress it as a Zip file. Make a new image title page numbered 000, sized 10×10 at 125dpi with a black background and only the title of your entry in large white plain text, and include that in the zip file. After zipping up all the spreads and the title page, use the SalonAlbumEntryPage to send the zip file to the Digital Image Competition Director. You must still register your Entry Title page when registering your individual images.

 How To Register Your Images: To register your entries, click on the link below and enter the information on the form and then click “Submit Entry” at the bottom of the screen only once. You must allow time for the files to upload and wait for the confirmation message, thanking you for your entry. If you do not get a confirmation message, that means the entries were not sent and you must re-submit. This is only a *pre-confirmation* that the files were uploaded and not an actual confirmation that they were received and validated by Ed.

Digital Image Competition Form

After you have submitted your images, you will see an acknowledgement message below the SUBMIT button and also receive an auto-response email acknowledgement. Later (within a day or so) should receive an email directly from Ed confirming that your images have been received and validated. It will contain a list of your entries.

NOTICE: YOU MUST RECEIVE A 2ND CONFIRMATION EMAIL FROM ED, IN ADDITION TO THE THANK YOU AUTO-RESPONSE, CONFIRMING THAT HE HAS RECEIVED YOUR IMAGES. If in the event you did not receive a confirmation email directly from Ed, you must contact him immediately to confirm that your entries were received.

ENTRY DEADLINE: All entries MUST be submitted no later than 5:00pm on the Saturday prior to competition. We will not be accepting any entries after that time… no exceptions.

Notes on Scoring Photographer of the Year:
The board has changed the rules for determining the points for Top Ten Photographers of the Year, replacing the category based system used in the past (giving points for the score given by the judges and adding additional points for placing 1st, 2nd, 3rd in each category and additional points for Best in Show) to a simpler system that adds the scores makers are given by judges for each of their entries. The total score each maker receives for all entries to both Image Competitions will be added to determine the ranking for the Top Ten Photographers.

Thank you for your submission.